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Small Works Project Manager

  • Location: West End
  • Salary: £45,000 to £48,000
  • Type: Permanent
  • Posted: 233 days ago
  • Company: Dutton Recruitment

We are currently recruiting for a new post of Project Manager to join our client's busy Estates and Facilities Management team. Experience would be beneficial if applicants have worked in a grade II listed building.

You will be reporting to the Hard FM Manager, the Project Manager will be responsible for developing an annual maintenance programme of approx. £1 million a year, and for ensuring its effective delivery through contractors, architects, surveyors and other professionals.

The successful candidate will be able to demonstrate a full understanding of project methodology and maintenance delivery within strict deadlines and budget. You will also be up to date with current health and safety legislation. We are seeking to appoint somebody who is a confident communicator, able to inform and update our members/clients as well as key stakeholders, on the detail of the annual maintenance programme.

You will have a professional and approachable manner with the ability to establish positive relationships and rapport quickly, but also be able to deal with conflict where appropriate. You must be able to multi-task under pressure, be flexible and have a 'can-do' attitude.

Job purpose

To ensure the effective delivery of the estates project programme and key maintenance tasks.

Support and implement the strategic delivery & development of the Asset Replacement Plan (ARP) and the planning of future estates projects.

Provide advice & support to the company on all aspects of the delivery of project and major maintenance programmes.

Key responsibilities

Manage, monitor and co-ordinate all operations relating to the delivery of the estates project programme.

Develop and plan for projects identified through inspection, survey, and the ARP.

Ensure the ARP is developed and maintained, and the asset database is up to date.

Inspect and monitor deterioration and defects in assets, and deliver specialist surveys, e.g. boilers, in conjunction with the Hard FM Manager.

Support the Hard FM Manager and helpdesk in tracking reactive maintenance trends and use CAFM data to develop future project plans.

Support the Hard FM Manager in the delivery of the annual fire risk assessments and help to ensure the company is compliant with all current fire safety legislation.

Act as the lead project interface between the construction project manager, contractors, architects, consultants and the local authority during the development, delivery and post - completion stages of the project.

Produce project briefs and scope of works so contractors may provide quotations for work and materials.

Lead on negotiations with contractors, architects, surveyors, consultants and the local authority planning and building control departments, during the delivery of projects.

Manage the delivery of projects and maintenance works to ensure contractual, legal, health & safety, environmental, quality, cost and time compliance is carried out in line with the companies objectives.

Develop, implement and maintain suitable project procedures, controls, and records from inception to the end of the defects period, post- handover.

Produce detailed reports for the Head of FM Contract Delivery relating to the development and delivery of estates project programme.

Manage & develop the Estates Projects budget in line with company objectives.

Plan major works to minimise impact on the company's day to day business, and manage engagement with stakeholders, including Members, on all phases of the project delivery and send out staff and member communications where appropriate.

Ensure structures are in place to provide timely reports on works in progress, managing risks, and maximising opportunities for savings.

Provide health and safety management to the company including undertaking risk assessments, managing the activities of company appointed contractors, and the permit to work procedures.

To be responsible for collating supplier, products, and O&Ms information, and creating appropriate systems for filing.

Monitor and sign off all works completed by contractors, ensuring that any additional cost related work is approved in line with the company's policies and financial controls.

Undertake any other reasonable duties as required by the line manager.


HND in a construction /engineering related subject, or qualified by experience

Health & Safety Certification NEBOSH/IOSH

CDM Regulations 2015

Prince2 Practitioner


FM management experience within a relevant business operation

Experience of analysing complex repairs and maintenance data, and producing technical reports

Proven track record of managing property projects including building & engineering, project teams & budgets

Experience of consulting with stakeholders and providing clear communication on the stages of project delivery

Strong financial acumen & understanding

Experience of working in a grade II listed building

IT literate with Microsoft & Windows applications

Good understanding of CAFM systems

Excellent negotiation and communication skills

Ability to develop excellent working relationships & represent the company at a senior level

Flexible, with the ability to work on their own and plan their priorities

Willingness to work unsocial hours as required

For further information please email [email removed] or call our Romford Branch on 01708 380 820